The project manger has a vital role in the execution of a project. Increasing business demands have made the role of a project manager essential and complex than ever before. A project manger needs to possess certain characteristics.
A project is managed through five process groups. They include initiation, planning, execution, monitoring, and controlling. The final step is the closure of a project. The initiation of a project refers to proper and channelised allocation of resources. It is followed by planning. It refers to the identification of the process through which the project has to be executed. During execution, it is the responsibility of the project manger to monitor and look-after each step of the project. Under the supervision of the project manger, the project smoothly moves towards a fruitful closure.
Apart from the responsibilities of the project manager, some influencing factors need to be discussed. These factors include time, cost, and scope. A project manager has to consider, and cope with all these factors at every cost. He/she is responsible for developing an effective and productive project plan. He/she should be able to gain commitment on the project plan. A good project manager knows how to carry out the project with minimised scope creep. To accomplish his/her goal, he/she should be able to develop an efficient project team controlled by effective project control system. Practicing in all these steps, he/she should be able to proceed towards the efficient closure.
Additionally, good communication skills are very important in obtaining, and executing a project. So apart from all the above capabilities, he/she should also possess good communication skills to deal with his/her team, and the stakeholders. Moreover, a project manager should also possess good HR skills. These skills are critical for the efficient management of resources.
Many organisations employ desktop software applications as Microsoft Project and Microsoft excel to mange their projects. They may be helpful, but have some limitations. They are not sufficient for collaboration among many parties. At the least, they can facilitate the sharing of information through emails. Whereas the best service they can provide is through placing the files on the network, from where the team members can share it.
The desktop software project management gives rise to a usual situation known as version control. For instance, if you are frequently updating a Microsoft Project management file, it can raise a lot of confusion regarding the latest version of the file. It may happen that after twenty minutes of discussion between the project manger and the executive, they may find themselves conversing on the two different versions of the project.
The requirements and even the projects themselves are very dynamic, and they change every hour, or every minute. The information delivered through this desktop application is not immediate. In such cases, the data is emailed to the other end after being out-dated. The web based project management system has provided the solution to all these problems. It enables an immediate access to the project information from any browser server in the world at any time of the day. This 100% web based system enables all the project members and executives to view the most recent project information through the centralised database.
Thus, web-based project management software solution compiles all projects, resources and their assignments in one centralised location. However, it should be kept in mind that not all the web-based systems are equal. Before the selection of the web based management system, you should evaluate it based on some of its functions. These functions include the presentation of a cross-project resource allocation report along with the web of all the resources, projects, and tasks. It reviews the report to detect the causes of over allocation, if there. It accounts for the schedules of employees, and sub-contractors as well as the holiday periods, and weekends.